Administration Clerk

Administration Clerk Definitions and Examples

Here are typical job posts for Administration Clerk jobs that have been featured in the past.

SALARY : R176 310 per annum (Level 05), (excluding benefits)
CENTRE : DPP: Limpopo

REQUIREMENTS : Grade 12 or equivalent. Demonstrable competency in acting Independently,
Professionally, Accountable and with Credibility. Sound planning and
organizing skills, written and verbal communication. General computer literacy
skills and knowledge in programs MS Word; Excel; PowerPoint and Outlook.
Good people skills. Strong interpersonal and communication skills. Ability to
act independently. Knowledge of clerical duties, practices as well as the ability
to capture data, operate computer and collecting statistics. Knowledge and
understanding of the legislative framework governing the public services.
Knowledge of NPA policies and procedures relevant to the job functions. The
official must be willing to travel between two clusters on operational basis.

DUTIES : Provide high quality administrative support to the office. Design and keep a
well-organized administrative system for the office. Execute a wide variety of
administrative tasks pertaining to the provision of support to line functionaries.
Draft correspondence to members of the public, other organisations and State
departments. Liaise with corporate services with all matters pertaining to the
administrative functioning of the office. Provide administrative support to the
legal staff, pertaining to finance, logistical and human resources. Deliver mails,
photocopying, faxing, receiving and dispatching documents. Provide efficient
administrative services in the SCCU Limpopo. Liaise with and stakeholders.

Branch: Office of the Director-General
Directorate: Executive Support and Administration Services
(Re-advertised and candidates who had previously applied may re-apply)
SALARY : R176 310 per annum (Level 05)
CENTRE : Cape Town

REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (Vocational) /
(NCV) Level 4 certificate. A minimum of two (2) to four (4) years of relevant
Clerical/ Administrative work experience is required. A National Diploma or
Degree in Public Management or Public Administration will be an added
advantage. Knowledge of Clerical duties in the Director-General’s office,
Deputy Director-General’s office or higher office; ability to capture data;
operating a computer; collecting statistics. Knowledge of procedures in terms
of the working environment and the legislative framework governing the Public
Service; Computer literacy and the use of the following computer applications:
MS Word, Excel, PowerPoint, and Outlook. Planning and organizing; Good
verbal and written communication; client orientation and customer focus,
working independently or with limited supervision, accountability, ethical
conduct, and professional writing and report writing skills.

DUTIES : The incumbent will be responsible to render general clerical support services:
record, organize, store, capture and retrieve correspondence and data (line
function); update registers statistics; handle routine enquiries; make
photocopies and receive or send facsimiles; distribute documents/ packages
to various stakeholders as required; keep and maintain the filing system for the
component; type letters and/ or other correspondence when required; keep and
maintain the incoming and outgoing document register of the component.
Provide supply chain clerical support services within the component: liaise with
the external and internal stakeholders in relation to the procurement of goods
and services; obtain quotations, complete procurement forms for the
purchasing of standard office items; stock control of office stationery. Keep and
maintain the asset register of the component. Provide personnel administration
clerical support services within the component: maintain a leave register; keep
and maintain personnel records; keep and maintain attendance register;
arrange travelling and accommodation. Provide financial administration
support services in the component: Capture and update expenditure in the
component; check the correctness of subsistence and travel claims of the
officials and submit for approval; handle telephone accounts and petty cash for
the component.

Administration Clerk Supply Chain Management (Asset Management)
Employment Type: Permanent
Vredenburg Hospital, West Coast District

Appropriate practical Asset Management experience.

Knowledge of Asset Management (LOGIS functions or Modules in LOGIS). Ability to communicate in at least two of the three official languages of the Western Cape. Computer literacy (MS Word and Excel). Sound theoretical and practical knowledge of policies regarding Financial and Supply Chain Management.

Maintain and update asset register. Procure assets and services on IPS and adjudicated. Ensure all transactions comply with the legislative requirements. Manage asset movement, inventory update, bar-coding and maintenance of equipment. Undertake Interim and Annual Financial Stock takes, reporting of losses, theft, shortages and surpluses as well as monthly reporting. Ensure disposals of assets pertaining to SCM policies and procedures.

Senior Certificate (or equivalent) with Mathematics and/or Accountancy as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KRA’s) of the post.

Valid (Code B/EB) driver’s licence and willingness to travel. Physically able to lift/move heavy objects and supplies.

R 176 310- R 207 681 per annum Annual salary plus service benefits (13th cheque, employer’s contribution to the pension fund, housing and medical aid allowance).

Branch: Infrastructure Management Central Operations
SALARY : R261 372 per annum (Level 07)
CENTRE : Gariep Dam

REQUIREMENTS : A Senior / Grade 12 certificate. Three (3) to (5) five years relevant
administrative experience. A valid drivers licence. Computer literacy skills.
Knowledge and understanding of human resources prescripts. Knowledge of
financial operating systems (PERSAL, BAS, LOGIS etc). Knowledge and
understanding of the legislative framework governing the public service.
Interpersonal relations, flexibility and teamwork. Basic knowledge of problem
solving and analysis. People diversity management. Client orientation and
customer focus. Good communication skill both verbal and written.
Accountability and ethical conduct. Willingness to travel.

DUTIES : Supervise and provide personnel administration support services in the
component. Responsible to manage corporate services at Gariep scheme
which will include transport management, human resource management and
office support services. All policies in terms of the above-mentioned services
must be implemented and consistently applied. Supervise personnel and
conduct performance evaluations. Ensure that all reports are submitted within
the financial year closure. Coordinate training of all sections at Gariep.

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